Export Documentation Specialist

Export documentation specialists are responsible for supporting export activities, overseeing the preparation of commercial documents and handling record-keeping requirements. They must communicate with appropriate internal and external customers, including trading desks, loading facilities, freight forwarders, brokers, vendors, the United States Department of Agriculture (USDA) and customers.

What Responsibilities Will I Have?

  • Prepare and audit export documentation for vessel shipments and settlements
  • Process commercial invoice documents by validating data integrity and accuracy
  • Communicate with appropriate internal and external customers
  • Ensure timely processing of export shipments
  • Ensure vessel transaction payments are made and collected on time
  • Create, assemble and present applicable export documentation required per country-specific destination in accordance with export laws and regulations
  • Submit timely document instructions to freight forwarders, independent surveyors (inspectors) and other third-party industry providers
  • Screen and verify customers to see if they are allowed to accept a shipment prior to release of export documents
  • Maintain export files in an organized and cataloged system
  • Support multiple departments involved in international business transactions
  • Ensure compliance with export laws and regulations
  • Stay up to date on new and updated industry regulations
  • Apply and settle contract applications
  • Create loading instructions for the movement of goods

Recommended High School Courses:

  • agricultural education
  • business
  • computer skills
  • personal finance
  • foreign language
  • mathematics

Education/Training Required:

A bachelor’s degree in logistics, international studies, business or a related field is required.

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