Administrative Assistant

An administrative assistant is responsible for organizational and clerical tasks, often for multiple people. These tasks could include answering telephones, taking messages, welcoming visitors, organizing travel schedules, and compiling and updating records through data entry.

Career Also Referred To As:

  • Secretary
  • Clerk
  • Receptionist

What Responsibilities Will I Have?

  • Provide administrative support, answer telephones, take messages, and greet and announce visitors
  • Assist in administrative problem solving, project planning, development and execution of stated goals and objectives
  • Assist with processing payroll for employees
  • Perform general clerical tasks including typing, filing and mail distribution
  • Prepare various reports, charts, graphs or tables as necessary
  • Record and verify information concerning matters such as shipments, schedules and time sheets
  • Maintain inventory of office supplies for administration and company use
  • Assist in budget preparation and in the preparation and control of records, statistics and reports regarding operations, personnel changes, letters, etc.
  • Coordinate meetings, conferences, teleconferences and video conferences including reserving facilities, equipment and catering
  • Organize travel schedules and arrange airline, hotel and car reservations
  • Arrange accommodations and ground transportation for company and outside visitors
  • Coordinate mail and shipping/receiving
  • Manage multiple calendars and contacts simultaneously

Recommended High School Courses:

The following high school courses are recommended:

  • agricultural education
  • mathematics
  • business
  • communications
  • computer skills

Education/Training Required:

A high school diploma or general education degree (GED) is typically required. An associate degree in business or similar field is preferred or several years of work experience in an administrative capacity. Strong computer and Microsoft Office (Outlook, Excel, Word, PowerPoint) skills are needed.

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